Privacy Policy

The following content may be publicly accessible without registration and may be indexed by search engines unless explicitly marked otherwise (e.g. legal pages):

Public visibility occurs only when users actively create or publish such content.

The following data is not publicly accessible:

When a user registers with an email address associated with a specific domain (for example @siemens.com), Skillties automatically assigns the user to a shared, domain-based workspace associated with that domain.

This assignment is based solely on the email domain. Skillties does not verify organizational affiliation beyond the domain.

The purpose of this assignment is to enable domain-based collaboration and visibility of certain skill-related data among users associated with the same domain.

There is no opt-out from this assignment. If a user does not agree, registration with that email address is not possible.

Domain-based workspaces may initially exist without a workspace administrator ("unclaimed workspaces").

In unclaimed workspaces:

Skillties acts as the controller for the processing of personal data within unclaimed workspaces.

A domain-based workspace may be claimed by a user. Upon claiming the workspace, the claiming user becomes a workspace administrator.

Claimed workspaces may be subject to additional features, settings, or paid plans.

Workspace administrators may:

• manage workspace members, suspend memberships (dormant) and record departures,
• set the retention period after a departure (0 to 24 months, default six months) and define the deletion rules — where content, reports and team leads go when someone leaves,
• import persons from the employer’s directory (Microsoft Entra ID) using the permissions of their own account,
• configure workspace settings,
• control the visibility of certain data within the workspace,
• download all data of the workspace as an export (return of data under Art. 28 (3) (g) GDPR).

Workspace administrators cannot:

• make personal data publicly accessible,
• influence which content is public on the Platform,
• override the Platform's public visibility rules.

Public visibility of content is determined exclusively by the Platform's functionality and by the actions of individual users when creating public content.

Depending on the contractual setup, Skillties may process certain data in claimed workspaces on behalf of the organization operating the workspace. Further details may be governed by a separate data processing agreement.

A workspace may regulate co-determination (for example by a works council) under Settings · Co-determination. Where it does, certain steps — such as suspending a membership, purging data early, extending the retention period, changing the departure process or exporting the workspace — require a record or an approval before they take effect. Without such a rule, nothing is recorded or approved implicitly.

Session cookies are used to ensure authentication, security, and basic functionality of the Platform.

With user consent, the Platform may use analytics and marketing services, including:

These technologies help analyze usage of the Platform and measure the effectiveness of communication and outreach.

A workspace membership is in one of four states: active · dormant (access suspended, everything stays; used for parental leave, a sabbatical or a directory sync) · left (roles, groups and team memberships are ended; the name remains for the retention period) · purged (personal data in the workspace is deleted; the name is replaced by “Former member”).

A membership is changed by a workspace administrator, by the synchronisation with the employer’s directory (Microsoft Entra ID), or — in workspaces without an employer contract — by the person themselves. Only whoever suspended a membership can reactivate it; the application names the responsible contact.

The retention period after a departure is set by the workspace (0 to 24 months, default six months). After it ends, a scheduled job purges: the person’s own assessments and the feedback they received in that workspace are deleted; feedback they gave, community posts and shared team time remain without reference to their name. An administrator may purge earlier, stating a reason.

Users may delete their account at any time in the account settings, provided Skillties is the controller for the account. Where an employer is the controller — sign-in through the employer’s identity provider, or membership in a workspace with a contract — the employer ends the membership and deletes the account; the application names the responsible contact in that case.

After a deletion request the account is locked immediately, also at the identity provider. Within 14 days the deletion can be cancelled through the link in the confirmation e-mail — this is the only e-mail sent in this process. After 14 days the deletion is carried out irrevocably:

Backups are overwritten in a 30-day rotation. Statutory retention obligations remain unaffected.

Skills and skill profiles are shared content: once another person uses them (assigned, required by a profile, named in a team target), they are never deleted — only their maintenance changes hands. Ownership follows the place of creation: content created in a workspace belongs to that workspace and follows its deletion rules; content created outside any workspace belongs to the person.

Deleting a skill or profile that nobody uses removes it permanently, including the messages about it. Deleting one that is in use hands the maintenance over: for personal content the user may recommend a new owner by e-mail address, who has 14 days to accept; for workspace content the workspace’s process decides. If nobody takes over, the content counts as unmaintained: for 14 days the persons who used it on the cut-off date may take it over, afterwards any signed-in user. Unmaintained content remains fully usable.

The creator remains visible as the origin of the content until their account is deleted; then “Deleted user” is shown.

If a workspace is deleted by its administrator, its private skills and profiles, memberships, teams, feedback, requests and settings are deleted. Public skills and profiles the workspace maintained become unmaintained as described in 12.3; content maintained personally by a member stays with that member. The same applies to public content when a workspace moves to a free plan.

At the end of a contract the organisation may download a complete export of its workspace data under Settings · General; Skillties announces the export to the administrators and keeps it available for 30 days before the workspace data is deleted.